EAPC Board Elections 2023: Frequently Asked Questions

January 2023: The nomination process opens

31 March 2023: Midnight (CEST) deadline for nominations to be emailed to EAPC

2 May 2023: The election candidates will be announced on the EAPC website and through EAPC communication channels

5 June 2023: The online vote will open at 1.00pm (CEST)

16 June 2023: The online vote will close at 1.00pm (CEST)

16 June 2023: The new EAPC Board is announced at the EAPC General Assembly held at 6.00pm (CEST) during the 18th World Congress of the EAPC in Rotterdam, The Netherlands

The EAPC national palliative care associations (based in Europe) (full list here) can nominate their own members for election.

Individual paying EAPC members living or working in Europe can nominate themselves, or another individual paying EAPC member for election.

Any registered paying EAPC member can be nominated for election. Registered means that you have submitted your details to the EAPC database via our website (Read about EAPC membership here). See also question 17.

First of all you need to make sure that you are a registered, paying member of the EAPC (living or working in Europe). You should then contact your national palliative care association in your country (in Europe) to let them know you wish to be nominated and to seek their support. If they agree to support you, they need to send a letter by email to the EAPC stating that they wish to nominate you for election to the EAPC Board and that they support your nomination. This needs to be done before midnight (CEST) on 31st March 2023.  Our EAPC Membership Officer will then liaise with your national association to ensure that membership fees are paid so that the nomination is valid.

First, you need to ensure that your membership fee is paid. You need to seek support, in writing, from 5 other individual paying EAPC members for your nomination. You then need to send these 5 letters, via email to the EAPC before midnight (CEST) on 31st March 2023.

First, you need to make sure that your association’s EAPC membership fee has been paid for 2023 and that the details held in the EAPC database about your associations board members are fully up to date.  The EAPC Membership Officer can help you with this. The person you are nominating must be a registered paying member of the EAPC. You then need to send a letter to the EAPC (by email) with the details of your nominee, before midnight (CEST) on 31st March 2023. 

Your colleague must also be an individual paying member of the EAPC. You will need to find 4 other Individual paying EAPC members who will support the nomination in writing.  You need to send all 5 letters of support to the EAPC by email before midnight (CEST) on 31st March 2023.

The nomination process will close at midnight (CEST) on 31st March 2023. During the first week of April the EAPC will contact each of the election candidates and ask them to submit the following:
> A current Curriculum Vitae (short version only, maximum 2 pages with 10pt font)
> A brief Mission Statement (150-200 words) on how they can contribute to the work of the EAPC
> A head shot photograph

These need to be emailed to the EAPC before midnight (CEST) on 21st April 2023. Details of each candidate (name, profession, affiliation, country), their photo and their mission statement will be available on the EAPC website from 2nd May 2023.

Individual paying EAPC members living and working in Europe who have paid their membership fee and Board members of the national palliative care associations (based in Europe), whose membership fees are paid in full are eligible to vote in the election.

Each paying EAPC member who is eligible to vote (see question 9) will be able to vote once.  The voting paper (ballot) will include the names of all nominees. Each voting member will be asked to select 13 names from those standing for election.  Voting will take place online only. Full details about how to access the online voting platform will be provided in early June 2023.

The online voting platform will be open from 1pm (CEST) on 5th June 2023 and will close at 1pm (CEST) on 16th June 2023. All votes must be made within these times to be counted.

No, voting will take place online, it is not necessary that you attend the congress, but we would love it if you did!

No. As the voting is taking place online, all eligible voters will have the opportunity to vote, therefore proxy voting is not necessary.

If you are eligible to vote and haven’t already done so, you can access the members area of the EAPC website at any time when the vote is open to cast your vote. Our staff at the EAPC stand can help you with this.

Only those EAPC members who are eligible to vote will be able to access the voting platform and cast their vote. There will be procedures in place to ensure that each eligible voting member can only vote once. An election committee has been established to oversee the election process and ensure that all procedures are followed in the correct manner.

At the moment we do not know how many candidates we will have, as the nomination process does not close until 31st March 2023. When casting your vote, you are voting for a full EAPC Board. You must therefore vote for 13 people from the full list of candidates. 

The election of the new EAPC President (and the Vice-President, Treasurer and Secretary) is the responsibility of the new EAPC Board. They will meet privately after the General Assembly to elect new officers.

We have three categories of EAPC membership:

Individual EAPC members pay a membership fee of €84.70 (including VAT) each year. In addition to the full list of EAPC member benefits, they are also eligible to:
> attend and vote at the EAPC General Assembly
> be nominated for election to the EAPC Board
> vote in EAPC Board elections

National Association Board members have their EAPC membership fee paid by their national palliative care association (where they are a Board member). In addition to the full list of EAPC member benefits, they are also eligible to:
> attend and vote at the EAPC General Assembly
> be nominated for election to the EAPC Board
> vote in EAPC Board elections

Associate EAPC members are members of the EAPC national associations (listed here). They do not pay a fee when they join the EAPC via our website. They can avail of the EAPC member benefits but are not eligible to attend the General Assembly or vote in the EAPC Board elections. They may be nominated for election to the EAPC Board if they become an individual paying member.

If the information provided here has not answered your question, please send an email to info@eapcnet.eu and include ‘2023 board election question’ in the subject line. We will aim to answer your question as quickly as possible.